Key Features to Look for in a Restaurant ERP System to Manage your Restaurant

December 17, 2019


It might not be possible for restaurant managers or owners to be present at their restaurants to control the operations all the time. Accordingly, they should make use of a solid restaurant ERP system to manage their restaurants.

What is the Restaurant ERP System?

ERP stands for Enterprise Resource Planning. The restaurant ERP system integrates restaurant operations into a single system including accounting, HR, CRM, ordering, supply chain, services, purchasing, and others.

A cloud-based restaurant ERP system provides end-to-end management of your restaurant and allows you to control restaurant operations from one central point.

In this article, we will shed light on key features to look for in a Restaurant ERP System to manage your restaurant while choosing one for your restaurant.


Benefits of Restaurant ERP System:

  • Help make choices that serve the customers and help the business earn higher profits.
  • Streamline and automate your core business operations to boost efficiencies, help everyone in your restaurant do more with fewer resources, and save money over the long run.
  • Fast-track business and financial reporting and easily share results.
  • Increase business control and visibility into many aspects of the business, such as inventory, that are critical for fulfilling customer needs.
  • Improve supply chain management.

Key Features to Look for in a Restaurant ERP System:

1. Detailed Reporting:

Investing in the right restaurant ERP system ensures that you have real-time multi-level comprehensive and comparative reports of all the activities of your restaurant. Restaurant ERP system generates reports on a daily basis concerning the inventory levels, the offered discounts, the performance and attendance of each employee, the number of generated bills, the footfall in your restaurant and such other related data.

These reports will help you see how the different items are performing in the restaurants and make appropriate adjustments in your menu to boost your sales.


2. Inventory Management:

A restaurant ERP system can send you real-time reports of inventory levels that give you insight on the stock used and the stock available every single day. You would be able to compare stock consumed during the day and the stock that is available at the end of the day to know if any misappropriations are happening in the inventory section.

If you run many branches, then the stock requirements of the multiple branches will be shown in the central inventory management system.

Moreover, you can set real-time notifications whenever a particular ingredient reaches its reorder level. You can also manage the shelf life and expiration date of each item. Consequently, you make sure that your kitchen never runs out of stock nor ends up with extra unused stock.

Additionally, it helps you maintain consistency in taste, quantity, and quality across all the branches. It enables you to update the central recipe management, which will be instantly shared with other branches so that you ensure consistency in the food items you offer to customers.

It also has a Recipe Management feature that ensures that all kitchen employees prepare any dish in exactly the same way ensuring consistency to the customers.


3. Central Kitchen Management:

A restaurant ERP system offers a Kitchen Management feature that will allow you to calculate and view the yield of each item of the inventory automatically and order stock accordingly.

In addition, you can depend on last month’s stock consumption report to forecast the amount of stock needed for the next month. You can also predict the number of stock items needed to cater to the inventory requirements of each branch.


4. Supply Management:

It might be difficult to keep track and purchase different stock items from different suppliers, not to mention viewing and managing the price of different suppliers of multiple branches. However, a restaurant ERP system simplifies supply management quite easily.

It helps you manage suppliers’ profiles of multiple branches at the central level. It also enables you to list out all the contact details and information of the supplier.


5. Marketing Management:

A cloud-based restaurant ERP system offers a central customer database. You can save the entire customer ordering history and contact details in the central CRM and use these details to run targeted marketing campaigns that suit the customers of a particular region.

Additionally, an integrated ERP system allows you to run targeted SMS and email campaigns according to the customer ordering history and behavior.


6. Order Management:

A restaurant ERP system allows order placement through the waiter system resulting in quick entry of new orders linked by table numbers so that all members of a party would receive their meals at once.

In addition, the kitchen system allows easy adjustments and modifications to order such as salad dressing flavor or avoiding a specific ingredient for an entire table when one individual has an allergy.

Once the kitchen completes an order the waiter receives a notification on the waiter system that the order is ready for pick up and service.


7. Payment Management:

The restaurant ERP system must show flexibility and allow a variety of payment methods including credit card, cash, and gift certificates.


If you are looking for solutions to avoid losing money and escape failure, you need to invest in a restaurant ERP system that comes in-built with all of the features mentioned above. Lean Restaurant Management System provides those features and much more, you just have to contact us!